Procurement Service Charter

Procurement Service Charter

PROCUREMENT DEPARTMENT SERVICE CHARTER

The purpose of this Charter is to define the standards of services provided by the Department. We are committed to provide quality services that meet and surpass our customers’ needs. We endeavor to serve you with integrity, impartiality, humility, transparency and accountability.

S/NO

SERVICES/GOODS/WORKS

REQUIREMENTS

CHARGES

TIME LINES

 

1

Bi annual registration of Suppliers, Contractors and

Consultants

Proof of eligibility and capability as per PPADA 2015 (sec 71)

 

FREE

 

2 Months

 

2

Continuous Registration of Suppliers, Contractors and

Consultants

Proof of eligibility and capability as per PPADA 2015 (sec 71)

 

FREE

 

30 days

 

3

Preparation and consolidation of

Procurement Plan

Approved / indicative budget

User needs in line with the approved

departmental budget.

 

FREE

 

30th June

 

 

4

 

Processing of purchase requisition

1. Requisition Memo Approved by Accounting Officer     2.

Specifications / TORs / BQs 4. Confirmation of Budget.

 

 

FREE

 

 

2 days

5

Access of Tender/Quotation Document

Downloaded from Garissa University website, PPIP portal

Ksh. 1,000/= for printed documents

Free-

 

Same Day

 

 

 

6

 

 

 

Opening of Tenders

 

 

 

Appointment of Opening Committee by the VC

FREE

 Minimum of 7 Days after the date of Advert

 

7

 

 

 

Evaluation of Tenders

 

 

Appointment of Evaluation Committee by the VC

 

 

FREE

Within 30 days opening of Tenders

8

Notification of Award/Regret

Responsive and Non-Responsive bidders

FREE

Within 2 days after the approval by the VC

 

9

Sourcing of quotation

Approved Request from VC/DVC FAP

FREE

3 days of receipt of the approved request.

 

Inspection and Acceptance for Works

Complex Infrastructure Projects

Technical Certification

Project implementation team input

Site meeting minutes

Contract document

Inspection & Acceptance committee

 

 

FREE

 

Immediately after completion

 

11

Inspection and Acceptance for Receipt of Goods and Services to the store.

Inspection and acceptance certificate

Duplicate LPO

Delivery note and GRN (S13).

 

FREE

 

Same day

12

Issuance of Goods from the

store

Approved Counter Requisition form (S11)

Nil

1 day

 

 

 

13

 

 

Tendering for Disposal of unserviceable, obsolete or surplus items

 

 

Disposal committee Recommendations.

Approved disposal plan.

Approved disposal requisition.

Free- Downloaded from Garissa University website, PPIP portal

Ksh. 1,000/= for

printed documents

 

 

 

30 Days

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